Executive Assistant
Reports To: VP of Human Resources
Schedule: M-F, 8:30AM - 5:30PM (some flexibility required)
FLSA Status: Full-Time/Non-Exempt
Worksite: On-site Plano, TX
EEO Category: Administrative Support Workers
Position Description:
VPay is currently seeking an Executive Assistant to provide support to our Executive and Senior Leadership teams. Direct accountabilities include traditional administrative and clerical support activities. An ability to navigate multiple projects and deadlines at a time is a must. This position requires strong computer and project management skills, adaptability, and the ability to generate, nurture, and manage ongoing relationships with all levels of internal employees, external clients, and vendors.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Traditional administrative/clerical support roles for Executives and Senior Leaders including: answering the telephone, typing/word processing of documents, PowerPoint creation/editing, maintaining calendars, setting up internal and external meetings, making travel arrangements, greeting visitors, setting up files, tracking and submitting expenses, and coordinating building and equipment maintenance to optimize effectiveness of Executives and Senior Leaders
- Partner with Executives and Senior Leaders to drive organization and time management efficiencies through calendar prioritization, effective readiness, and proactive support
- Provide meeting logistics support for Executives and Senior Leaders including setting up and monitoring webcasts, prepare and provide meeting materials, ensure audio-visual and telecom needs are met, and secure rooms and catering as needed
- Monitor emails and messages as needed during core and some non-core hours
- Collect needed data and content for monthly, quarterly, and ad hoc executive and business reporting
- Project management including request and provide follow-ups to support project deliverables
- Ad hoc requests as determined by Executives and Senior Leaders
- Manage all supply, service, and IT-related requests by Executives and Senior Leaders according to company procedures and/or policies
- Maintain a high level of organization, attention to detail and confidentiality
Competencies/Qualifications:
- Bachelor’s degree preferred, but not required
- 3+ years of executive assistant experience supporting C-suite level executives required
- Experience in managing multiple tasks/projects to meet deadlines with attention to detail and a commitment to confidentiality
- Advanced Microsoft Outlook proficiency: complex calendar management including meetings, travel, and conferences
- Intermediate Microsoft Word proficiency: create and edit documents from scratch
- Intermediate Microsoft Excel proficiency: create spreadsheets from scratch, create and edit formulas, and manipulate expense reports
- Intermediate Microsoft PowerPoint proficiency: create and edit PowerPoint slides to utilize in executive and staff meetings according to company branding guidance
- Ability to pass a credit and criminal background check
- Full COVID-19 vaccination is an essential requirement of this role. UnitedHealth Group will adhere to all federal, state, and local regulations, as well as all client requirements and will obtain necessary proof of vaccination prior to employment to ensure compliance
Supervisory Responsibility:
This position has no direct supervisory responsibilities.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
EEO/E-Verify:
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
VPay participates in E-Verify to confirm work authorization.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Company Description:
VPay® ( www.vpayusa.com ), a part of Optum Financial, is modernizing the insurance industry by digitizing complex claims payment processes, allowing people to access their funds faster than ever before. Here, we will leverage your talents along with our technology and financial expertise to streamline claims processes across health and dental plans, auto and property insurance, worker’s compensation claims, and third-party administrators. Our great products need great people like you. We invite you to take your career to the next level with our teams that work every day to improve the lives of others.
We offer a competitive compensation, an excellent and accessible benefits package, and a fantastic work environment that is high energy, dynamic, and progressive. VPay has also been named to Dallas Morning News’ “Top 100 Places to Work” in each of the past three years (2019-2021), an annual ranking of the best work environments in the Dallas-Fort Worth metropolitan area based on survey data from our employees.
Our office is located in Plano, Texas near the intersection of Coit Road and Plano Parkway.