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Grant Coordinator

LAWRENCE, KS Full-time
Posted on September 24, 2019


Grant Coordinator

Bureau of Child Research

Position Overview

This position will help manage and oversee Life Span Institute center projects and cost centers.  This position supports several Principal Investigators on managing all things financial regarding their sponsored projects and manage several income accounts.  In addition, this position will serve as liaison for LSI with SSC and KU/KUCR/RGS.

Job Description

50% -Plan, implement, manage and maintain a grant support system with minimal supervision to assure proper expenditures on the project(s), adequate staffing for the project(s), and to assist in planning for future needs of the project(s):Works with individual unit Principal Investigators to determine a financial plan of assigned project by fiscal year and overall life-time of the project.  Determine budget amounts, salary and fringe projections, operating expenses, travel, etc. within the project plan.  Works with LSI in the event funds need to be reallocated or a change in budgetary scope with the sponsoring agency needs to be requested.  Reviews and processes all transactions on each project and audit to ensure that each payment is allocable and reasonable to the project and meets compliance with the sponsoring agency, university and Research Office.  Provide funding analysis history to the principal investigator to determine if funding changes need to occur.  May assist with effort reporting.  Reconcile all expenses monthly. Maintain record-keeping system for all accounts.  Update and reconcile each account monthly by comparing with DEMIS report.

30% -Generates project reports on the financial status of each award.  Conduct an initial analysis to recommend possible concerns regarding spending patterns, make suggestions on salary allocations, etc.  Develops a collaborative plan with the PI for spending and fiscal management of grants and cost centers.  Ensure Principal Investigator(s) and LSI management are informed of situations requiring attention. Correspond with SSC, management and others as needed when necessary.

8% - Serve as a liaison between the University, SSC, management and others when necessary.  Provide financial details for periodic and final progress reports and certification of compliances as needed to LSI pre-award.  Solve problems independently regarding accounting procedures (reconciliations, audits, regulation interpretation and other accounting functions).

5% - Monitor salary & fringe charges bi-weekly for changes and accuracy and provide detail salary forecasting to PI.  Appoint and monitor cost share to ensure obligations are met and in compliance with granting agency.   Prepare and submit appointment forms for, funding changes, adding cost share, and terminations by pay period deadline. Work with PI to devise a staffing plan that appropriately meets the technical needs of the projects and spends according to Federal, State, University, and grantee guidelines.

5% -Place orders for supplies and equipment following State, University, and granting agency procedures. As goods are received, check packing slip, note date received, and match with invoice before making final payment. Contact vendor to resolve discrepancies. Prepare documents for payment according to university and state procedures.

2% -Assist Associate Director of Finance and Planning with training new LSI research administration staff to ensure best practice in purchasing, grant reconciliation and appointment changes. 

Required Qualifications

1) Bachelor’s Degree and two years of related experience OR High School GED/Diploma with four years of related experience.
2) Minimum of two (2) years’ experience in grants administration including a broad working knowledge of OMB circulars from various federal funding agencies as demonstrated in written application materials.
3) Excellent written communication skills. Written communication skills will be evaluated by quality of application materials.
4) At least three (3) years’ experience with computers including spreadsheet, word processing, and database software programs as demonstrated in written application materials.

Preferred Qualifications

1) Experience in the research sector of the University.
2) Experience working with diverse populations (students, staff and scientists) in a variety of situations.
3) Excellent organizational skills.
4) Excellent verbal communication skills. Verbal communication skills will be evaluated at interview.

Contact Information to Candidates :

Jennifer Myers

Additional Candidate Instruction :

A complete online application includes a cover letter addressing how required and preferred qualifications are met, resume or curriculum vitae and contact information for three professional references.
Application deadline is September 30th. For first consideration, please apply before that date.


For More Information and to apply please visit us at:

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