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Graduate Program Coordinator - Department of Mechanical Engineering

University of Kansas   Lawrence, KS   Full-time     Education
Posted on January 4, 2022
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Graduate Program Coordinator

Position Overview

The Graduate Program Coordinator will serve as an assistant to the Graduate Director in the Department of Mechanical Engineering in the KU School of Engineering, and will work with the Department Chair on related activities. Duties include all matters pertaining to graduate student recruitment, graduate student admissions, and graduate student support. In addition, the Graduate Program Coordinator will work with the Department Chair to develop and maintain materials for internal and external stakeholders and constituents including but not limited to: (a) prospective students, (b) former students, (c) faculty members at peer institutions and others who rank the department’s graduate programs, and (d) prospective employers and research project sponsors from industry.

Job Description

60%-GRADUATE PROGRAM
Works directly with the ME Graduate Director, related Graduate Committees, Faculty, and Chair to: (a) Maintain current knowledge of graduate admission procedures and enrollment/appointment requirements for both domestic and international students.; (b) Handle online system for graduate applications, assists the ME department in the admissions process for prospective graduate students, and follows up with students on admission decisions.; (c) Work with International Student Services and Applied English Center as needed to ensure that international students meet all admission/enrollment requirements.; (d) Assist with coordinating advising for incoming graduate students and organizes graduate student orientation.; (e) Help graduate students plan for appropriate courses in completing their graduate degrees and monitors graduate students’ progress with respect to degree requirements (MS and PhD plans of study, action forms, etc.).; (f) Develop reports and statistics regarding enrollment, graduation and retention, and other matters as appropriate.; (g) Assist in coordinating graduate-related activities with the School of Engineering and similar organizations across campus and communicates as needed with Graduate Director and Department Chair to apprise them of activities.; (h) Help identify graduate teaching assistants and works with Faculty to help to identify graduate research assistants.; (i) Work with the ME Accounting Specialist, Graduate Director, Graduate Scholarship Committee, and Chair to manage graduate scholarship allocations from year to year.; (j) Prepare and maintain supply of graduate student handbooks and packets for mailings/handouts/online distribution and for new graduate student orientation and recruitment.; (k) Assist in organizing and implementing ME Department seminars.; (l) Assist the Chair in assigning GTA offices, as needed.; (m) Identify ways for continuous quality improvement of the graduate student recruitment, admission, and retention process.

20%-MATERIAL FOR EXTERNAL STAKEHOLDERS
Works directly with the ME Department Chair to: (a) maintain and improve the Department’s web site, (b) generate and distribute professional-quality newsletters to several thousand individuals external to the University, and (c) work with Faculty to update their research websites as possible.

10%-AEROSPACE GRADUATE STUDENT RECRUITING
Assist the Aerospace Engineering Graduate Director on AE graduate student recruiting activities. It is anticipated that most of these activities will overlap with Mechanical Engineering recruitment opportunities.

10%-OTHER ACTIVITIES
Potentially supervise student workers or other staff persons; serve as backup to the Department’s administrative assistant; participate in student-centric activities including but not limited to graduation and departmental awards banquets, take on special projects as needed by the Chair.

Required Qualifications

1. Bachelor’s degree with one year relevant experience, or Master’s degree.
2. Demonstrated strong written communication skills and good organizational skills as evidenced by letter of application, resume and work history.

Preferred Qualifications

1. Knowledge of KU and School of Engineering requirements, policies, and procedures.
2. Competency in use of Microsoft Office.
3. Competency in use of Adobe Creative Cloud software.
4. Experience creating, updating, and posting to web pages including familiarity with Drupal.
5. Experience with database management.
6. Two years’ experience working directly with students in a college or University setting.
7. Experience in advertising and marketing, particularly in an online format.

Additional Candidate Instructions

A complete application will include Cover Letter and a Resume. Apply online and submit a letter describing your qualifications for this position. Only complete applications will be considered.
  • Application review begins January 7, 2022 and will continue until a pool of qualified applicants is received. 

Contact Information to Applicants

William Vincent
wcvincent@ku.edu

Advertised Salary Range

Minimum $38,000; Commensurate with experience

Work Schedule

Monday - Friday, 8a.m. - 5p.m.

Application Review Begins

Friday, January 7, 2022

Anticipated Start Date

Monday, February 7, 2022