Finance Technician
Finance Technician
The Town of Winter Park is seeking an individual for the Town's finance functions. Responsibilities include payroll, accounts payable, cash receipting, office and administrative support. The position will provide assistance to the public, answer phones, coordinate office needs and perform data entry. The individual must have a high school diploma or equivalent, minimum of one year experience in bookkeeping or related field, experience with financial software (Caselle preferred), Microsoft applications, and possess strong customer service skills. A degree with an emphasis in Accounting/Finance is preferred. A valid State Driver's License and satisfactory Motor Vehicle Record. Salary dependent on qualifications. Excellent benefits. Position is subject to a screening process including criminal history, motor vehicle, and drug testing.
This position processes and analyzes financial data for the Town in an effort to ensure the accurate and timely recording and processing of the Town’s financial information, assists in the compiling, and distribution of that information, and supports the establishment and use of sound internal controls. In addition, the position will assist in coordinating activities, supplies and maintenance of Town Hall.
Job Responsibilities
Finance Duties
- Processes accounts payable in a manner to ensure timely payment to vendors; maintains and updates the Town’s vendor database and W9 information; prepares and submits the annual 1099 forms. Distributes incoming invoices to the proper department head for reviews and approval.
- Processes the bi-weekly payroll, including the payment and processing of all associated taxes and withholding payments; maintains and updates the Town’s employee database and W2 information; prepares and submits the annual W2, quarterly 941, and unemployment reports.
- Updates the payroll records for new and existing employee benefit elections and deductions.
- Assists in the maintenance of the personnel and payroll files including destruction under State guidelines.
- Processes deposits in a timely manner to ensure optimal cash management; processes adjustments to ensure accurate reporting of general ledger accounts.
- Records and maintains documentation for journal entries in the accounting system.
- Assists in the month and year-end account closing process. Reconciles general ledger accounts as directed.
- Develops and updates standard operating procedures for the various finance activities including accounts payable, cash receipting, payroll and other finance functions.
- Assists with annual audit and any related audits that may be required.
- Assists in the maintenance of the accounting software, timekeeping system, and databases.
- Manages Finance Department record keeping activities, including digital record management.
- Assists in the production of the annual budget and financial reporting requirements.
- Assists in the development and implementation of adequate internal controls.
- Communicates updated financial practices, information, and issues with all departments as directed.
Office Coordination
- Coordinates maintenance and service on office equipment as required.
- Manages contracts for office equipment including determination of replacement, repair or upgrade.
- Responsible for identifying and coordinating maintenance and cleaning of Town Hall including scheduling and coordinating outside contractors.
- Responsible for maintaining office supplies for Town Hall and Finance Department including but not limited to paper products, kitchen, letterhead & envelopes, copier, mailing & shipping supplies.
- Responsible for the maintenance and upkeep of the Town Hall Security system including the alarm system, door keys and locks, and other security systems. Includes issuing and collection of door keys and codes for new or departing employees.
- Assists in the rental of Town Hall to internal staff, outside parties and organizations. Assists in the use of the public facility including maintaining the Town Hall calendar, assisting organizations who use the facility or equipment, and ensuring the access and security of the facility.
- Assists in the preparation of the mail, certified letters, UPS/FedEx shipments.
- Grand pass coordination
Other
- Assists maintaining Town website including new updates, postings, and revisions to existing information.
- Assists in the issuance of animal licenses to the public as needed. Maintains the funds and records of licenses issued for the County Animal Control Officer.
- Remains educated on new trends, software and processes; continuing education is expected to be pursued at the Town’ expense.
- Presents a pleasant and positive attitude in all aspects of Town contact; answers telephone, greets public, and disseminates information and directs public to proper departments within the Town government.
- Operates standard office machinery including computer, fax, calculator, copier, postage meter, and multi-line phone system; coordinates maintenance and service as required.
- Performs other related work as required or assigned.
Equal Opportunity Employer