Kansas City , MO
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Secretary III

Kansas City, MO Full time
Posted on March 12, 2018

All applicants must complete an application to be considered - those submitting resumes only will not be considered.

Circuit Court Of Jackson County, Missouri
Vacant Position
Date: 03-08-18
Posting No.: 2018051
Position Title: Secretary III Position No.: 8101 Various
Department: Civil Records-Administration
Work Location: 415 East 12th Street, Kansas City MO
Work Hours: 8:00 a.m.-5:00 p.m. Monday thru Friday
Salary: State Paid Position-Non exempt Grade S 17- $1232.50

Salary Range For Internal/Rehire Applicants: $1232.50 - $1716.00 CLICK HERE TO APPLY NOW (The internal application for promotion/transfer may be obtained on the HR ICON on Lotus Notes) Employment Specialist: Gail Cox. Applicants for clerical positions which require skill testing must be tested for consideration. ALL CURRENT EMPLOYEES APPLYING FOR THESE POSITIONS MUST SUBMIT AN INTERNAL APPLICATION FORM TO HUMAN RESOURCES. Current Family Court employees who are applying for lateral transfer within the same job classification and grade will be given first consideration

Applications must be received by Human Resources no later than 05:00 PM on 03/15/2018


  •  This is highly responsible executive secretarial work involving complex work methods in one of the largest judicial circuits within the Missouri State Court System.
  •  Work involves serving as secretary to the Director of Criminal Records. Supervision is received through personal conferences, general observation of work in progress and the review of completed work.
  • An employee of this class performs responsible duties requiring discretion and judgment in making working decisions and has a higher level of delegated secretarial responsibility such as maintaining circuit court dockets, coordinating  secretarial workload, and handling sensitive judicial and administrative matters for compliance with established policies and procedures.
  • Serves as secretary to Director; makes administrative decisions within designated areas; screens callers and visitors and refers matters to appropriate staff.
  • Prepares information and answers questions in order to relieve superior of administrative and technical procedures; maintains schedule of appointments.
  • Takes dictation, transcribes and types letters, orders; opinions and other legal dictation and correspondence; may compose orders of routine nature.
  • Prepares correspondence and variety of forms dealing with legal administrative matters; secures information from public records; requisitions office supplies; proofreads legal and other materials; maintains files; compiles and complies and types statistical reports; audits various invoices, makes travel arrangements
  • Maintains suspense file calling attention to important items; prepares and maintains directories, form files and calendars.
  • Prepares selected court dockets; types notices and orders; works on special assignments as requested.
  • Performs related work as required.


  • Typing speed of 35 wpm
  • Graduation from high school, and four years secretarial or general clerical experience.
  • (The following statement represents the minimum education and experience which will be used to determine qualifications of applicants, provided equivalent substitution will be permitted in case or deficiencies of either experience or education. Education above the minimum stated may be substituted on a year for year basis for the required general experience; experience above the minimum stated may be substituted on a year for year basis for the required education.)
  • Thorough knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
  • Thorough knowledge of organization operations, functions and scope of authority of the court or activity to which assigned.
  • Ability to perform elementary research of legal citations.
  • Ability to understand and follow oral and written instructions.
  • Ability to make moderately complex decisions in accordance with laws, regulations and departmental policies and procedures.
  • Ability to maintain administrative, fiscal and general records and to prepare reports and answer questions from records.
  • Ability to compose correspondence on relatively complex matters, and to perform difficult office management assignments. Ability to establish and maintain effective working relationships with others.
  • Skill in the operation of standard office equipment and office software, including the Microsoft Office Suite.
  • Skill in taking and transcribing dictation.