Executive Legal Assistant

Cooling and Herbers, P.C   Kansas City, MO   Full-time     Legal
Posted on March 19, 2023

Executive Legal Assistant

Location:  Downtown Kansas City Status:  Non-Exempt, Full-Time

Compensation:  Competitive Salary & Benefits Hours:  8:30 a.m. – 5:30 p.m.

Kansas City law firm is seeking individual to provide executive and legal support for Managing Partner in our Corporate Aviation practice group. This individual will assist with law firm operations and legal support for our U.S. and international transactions. 


  • Support Sr. Partner with legal and business transactions. Assist with day-to-day law firm operations, vendor support and billing tasks. Monitor calendar and prepare domestic and international travel arrangements. Assist with scheduling CLE courses and aviation conferences.
  • Prepare legal documents and correspondence for corporate aviation transactions, including Aircraft Purchase Agreements, Management and Charter Agreements and Leases.  Maintain closing checklists, tracking documents and correspondence.  Prepare documents for filing with Federal Aviation Administration.  Monitor email correspondence and documents.

Abilities and Expectations

  • Ability to manage multiple priorities in fast-paced environment
  • Detail oriented with high level of discretion
  • Demonstrate initiative with strong work ethic
  • Team player with regular and punctual attendance is essential

Education and Skill Requirements

  • Bachelor’s Degree, required.  Preferred degree in English, Communications, Business, Aviation, or related subject with excellent academic credentials
  • Excellent verbal and written communications skills
  • 2 - 4 years office experience, preferred; aviation industry a plus, but not required
  • Computer skills:  MS Office and Outlook; Tabs billing or NetDocs a plus
  • Foreign language skills helpful


Employer offers competitive salary and benefits, including health, vision, and dental insurance; life and AD&D insurance; short- and long-term disability; 401(K); paid parking.

Equal Opportunity Employer – M/F/V/D/GI/SO