AVIATION PARALEGAL/EXECUTIVE ASSISTANT

Cooling and Herbers, P.C Kansas City, MO Full-time Business Administration

Posted on February 28, 2025

LOCATION: DOWNTOWN KANSAS CITY STATUS: NON-EXEMPT, FULL-TIME, IN OFFICE COMPENSATION: COMPETITIVE SALARY & BENEFITS HOURS: 8:30 A.M. – 5:30 P.M.

KC law firm seeks individual to provide executive and legal support to the Managing Partner in our Corporate Aviation practice group. This individual will assist with law firm operations and legal support for our U.S. and international transactions.

RESPONSIBILITIES

∙ Support Managing Partner with client and business transactions

∙ Prepare legal documents and correspondence for corporate transactions

∙ Monitor email correspondence and attachments and alert urgent matters

∙ Schedule conference calls and prepare for meetings; maintain calendar

∙ Make domestic and international travel arrangements and itineraries

∙ Assist with distribution of sporting event tickets

∙ Light bookkeeping – reconcile bank accounts and prepare expense reports ∙ Professionally answer and direct client telephone calls

∙ Maintain client filing system and organize office information

∙ Assist with scheduling CLE courses and conferences

ABILITIES AND EXPECTATIONS

∙ Ability to manage multiple priorities to meet deadlines

∙ Extremely organized and detail oriented with a high level of discretion

∙ Demonstrates initiative with strong work ethic

∙ Team player and self-starter with regular and punctual attendance

∙ Excellent verbal and written communications skills

EDUCATION, EXPERIENCE AND SKILL REQUIREMENTS

∙ Bachelor’s Degree, required. Preferred degree in English, Communications or related subject with excellent academic credentials

∙ 2-4 years legal or executive assistant experience

∙ Strong knowledge of MS Office and Outlook; Tabs time entry and NetDocs a plus ∙ Computer skills: MS Office and Outlook, required; Prefer candidates with experience in some of the following: Tabs billing, NetDocuments, Kofax/Adobe, e-billing programs (such as Legal Tracker, TyMetrix, Collaborate, Mitratech, Counsel Link, Ascent, etc.), case management or practice management software (such as Clio, MyCase, Zola Suite, SurePoint, etc.) ∙ Foreign language skills a plus

∙ Aviation experience or interest strongly encouraged

BENEFITS:

Competitive salary and benefits, including health, vision and dental insurance; FSA plan; life and AD&D insurance; short- and long-term disability; 401(K); paid time off; paid parking.

COMPANY INFORMATION:

Cooling & Herbers is an industry leader in aviation law. Since 1977, we have been providing outstanding legal service worldwide from offices in the heart of America. Our team is dedicated to providing top quality legal services to achieve results that make our clients proud. www.coolinglaw.com

To apply: Send resume to pgelinas@coolinglaw.com

Equal Opportunity Employer – M/F/V/D/GI/SO