Deputy City Clerk

The City of Mission Hills, (pop.3,500) is accepting resumes for the position of Deputy City Clerk. This position assists in the management and administration of many phases of City Hall in cooperation with the City Clerk. Duties include fielding questions, concerns and complaints from the general public; selling various permits and licenses; coordinating building permits, inspections, and maintaining the associated records; providing staff support to the Board of Zoning Appeals and designing and mailing City publications, as well as serving as the website administrator. 

Requires work experience in related position, and proficiency in Microsoft Office, especially Word and Outlook. An associates or college degree is preferred.  Full position description follows.  

Salary range $31,590 to $47,390 DOQ. Send cover letter and resume to Deputy City Clerk Search, 6300 State Line Road, Mission Hills, KS 66208; Email: cityclerk@missionhillsks.gov. Closes February 24, 2021.

MAJOR INDIVIDUAL TASKS

• Primary person who answers telephone, greets and receives the public, provides customer assistance, and refers public inquiries.
• Provide citizen assistance by fielding questions, concerns and complaints from general public.

• Prepare meeting packets, serve as secretary, and maintain records of Board of Zoning Appeals meetings; provide proper notice of BZA meetings; coordinate BZA member attendance.

• Serve as website administrator; create new pages and update information.
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• Design, print, and mail all City publications, including “The Columns” newsletter.
• Update and distribute City Directory each January and July.
• Send updated animal license information to Animal Control office monthly.
• Process utility permits and issue invoices monthly.
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• Manage records of building permit applications, building permit inspections and maintain active building permit files. 
• Organize and maintain building permit files for City Inspector and those in Archives.
• Assist City Inspector with management of building permits expired with no final inspection.

• Issue receipts for revenues received as needed.
• Send notifications to residents using the NotifyJoCo system.

• May be required to provide assistance for, and attend, City events outside of normal work hours.

• Performs other duties, special projects, and research as assigned by City Administrator
• Serve as notary public of the State of Kansas.
• Assist City Clerk when needed; take on City Clerk’s duties when position is vacant due to leave or vacancy in position.

TEAM TASKS:

• Answer telephone, greets and receives the public, provides customer assistance, and refers public inquiries.
• Process alarm registrations.
• Process occupation license applications, update list, and send renewal notices each December.
• Process performance bonds; update list and return check when project is satisfactorily completed.
• Issues miscellaneous permits and licenses, including building permits, occupational licenses, pet license, garage/estate sale permits, photography/filming permits, block party permits, and park rentals.
• Maintain calendar of all City activities and meetings.
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• Update information on City Microsoft Access database.
• Receive and provides access to requests for open public records.
• Perform correspondence duties.
• Schedule meetings.
• Monitor office supplies and kitchen facilities.
• Work closely with City Administrator, city boards and committees, and Homes Association, and elected and appointed officials
• Provide information for voters regarding elections in Johnson County, Kansas.

BACKUP TASKS

• Attend meetings at the discretion of the City Administrator.
• Take minutes for meetings as assigned by City Administrator.
• File notices of publication of ordinances and other appropriate documents of the City Council and other boards.
• Order and purchase supplies for City Hall.

CONDITIONS

• Use computer applications, including Microsoft Office, Johnson County AIMS, cloud-based permitting platform (ViewPoint) and design software such as Adobe InDesign.
• Work is performed in office setting.

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent telephone skills.
• Working knowledge of formal letters and written correspondence.
• Thorough knowledge of and experience using Microsoft Office Suite programs.
• Ability to communicate effectively with residents, contractors, employees, city officials and the general public.
• Working knowledge of city services and city information.

QUALIFICATIONS

• Associate’s degree preferred.